RESOURCES FOR 4-H MEMBERS AND VOLUNTEERS
Click on the underlined link to access the forms described below:
Insurance/Incident Report Forms
Community Club Leader Resources
By Laws and Constitution Templates
Club Report to Leaders Council
Program Fee Form
4-H Club Program Planning Guide
Enrollment Instructions Examples
4-H Membership Attendance Policy
Club Reports
Responsibilities of Project Leaders
Outreach Documentation
4-H Audio Visual Resource Directory
Officer's Forms
Treasurer's Forms 2009-2010
Treasurer's Forms 2008-2009
General Forms
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4-H Project Leaders' Digest
4-H Safety Manual 2007
ANR Child Safety Brochure
ANR Food Safety Brochure
ANR Insurance Coverage Brochure
ANR Non-Discrimination Policy Brochure
California 4-H Accident/Illness Insurance Brochure
Insurance/Incident Report Forms
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Use the Solano County 4-H Incident Report to report all non-medical incidents that pose health & safety concerns or potential violations of California 4-H Member or Leader Codes of Conduct.
Use the Hartford Medical Insurance Claim Form to report all injuries and medical incidents (both youth & adult). Bring a blank form with you on every 4-H outing or activity. If an injury occurs, immediately complete the claim form and call the UCCE office to report the incident.
- Hartford Insurance Claim Instructions 09-10 (MS Word)
- Hartford Insurance Claim Instructions 09-10 (PDF)
- Hartford Insurance Claim Form (PDF)
Use the UC/ANR Incident Report Form to report incidents at 4-H activities that result in injury to anyone other that 4-H members or certified volunteer leaders.
- UC/ANR Incident Report Form and Instructions (MS Word)
- UC/ANR Incident Report Form and Instructions (PDF)
Leslie Carman Forms
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You can order Leslie Carman 4-H Supplies by mail or on-line at http://www.4hsupplies.com.
For more information on 4-H policies you can visit the 4-H State Website.

Medical Release Forms
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An Adult Medical Release Form must be completed annually by all leaders.
A Youth Medical Release Form must be completed annually by all youth (and signed by a parent/guardian).
Community Club Leader Resources
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Community Club Leaders need to update the Club Bylaws and Club Constitution using the following templates:
- 4-H Unit Bylaw Template 09-10 (MS Word)
- 4-H Unit Bylaw Template 09-10 (PDF)
- 4-H Unit Constitution Template 09-10 (MS Word)
- 4-H Unit Constitution Template 09-10 (PDF)
Community Club Leaders should complete a Club Report to Leaders Council and return it to your Area Representative before each Leaders Council Meeting.
Program Fees are used to cover accident/illness insurance for participants, administrative curriculum, enrollment forms, operating costs for statewide committees, program costs for statewide advisors, and program salary support.
The 4-H Club Program Planning Guide has been designed to assist you in completing the requirements for maintaining your 4-H club's charter and permission to use the 4-H name and emblem.
Below are examples of enrollment instructions that some club leaders have found to be very helpful.
The 4-H Membership Attendance Policy describes the attendance requirements. Also included are template letters to be sent to members who have missed meetings.
Use these forms to update your club's club profile, club changes, club agreement, or annual inventory reports.
- Annual Inventory Report 09-10 (MS Word) Fill-in
- Annual Inventory Report 09-10 (PDF)
- Club Agreement 09-10 (MS Word)
- Club Agreement 09-10 (PDF)
- Club Changes 09-10 (MS Word)
- Club Changes 09-10 (PDF)
- Club Profile 09-10 (MS Word)
- Club Profile 09-10 (PDF)
Refer to the Responsibilities of Project Leaders as you complete the Project Leader Agreement. The Project Leader Agreement is a tool to help project leaders get organized, and to encourage them to think about what they plan to accomplish in the project.
- Responsibilities of Project Leaders and Leader Agreement 09-10 (MS Word)
- Responsibilities of Project Leaders and Leader Agreement 09-10 (PDF print and fill-in)
Outreach Documentation describes the efforts your club has made to recruit new members from your community.
Find out about available resources in the 4-H Audio Visual Resource Directory. These slides, videos, DVDs, and CDs are available for check-out from the Cooperative Extension office. A deposit is required but will be refunded upon the timely return of the items.

Club Officer Resources
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Officer's Forms
- 4-H Unit Bylaws
- 4-H Unit Constitution
- Club Committee Report Form (MS Word)
- Club Committee Report Form (PDF)
- Club New Member Sign-in (MS Word)
- Club New Member Sign-in (PDF)
- Club Roll Sheet (MS Word)
- Club Roll Sheet (PDF)
- Club Secretary Book Contents PDF
- Club Secretary Book Index-Dixon Ridge PDF
- Club Secretary Book Index-Elmira PDF
- Club Secretary Book Index-Golden Hills PDF
- Club Secretary Book Index-Maine Prairie PDF
- Club Secretary Book Index-Rio Vista PDF
- Club Secretary Book Index-Roving Clovers PDF
- Club Secretary Book Index-Sherwood Forest PDF
- Club Secretary Book Index-Suisun Valley PDF
- Club Secretary Book Index-Tremont PDF
- Club Secretary Book Index-Vaca Valley PDF
- Club Secretary Book Index-Westwind PDF
- Forms from Officer's Manual (MS Word)
- Forms from Officer's Manual (PDF)
Officer's Manuals (PDF)
Treasurer's Resources
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Treasurer's Forms 2009-2010
- Check Request Form 09-10 (MS Word)
- Check Request Form 09-10 (PDF)
- Club Fundraising Proposal 09-10 (MS Word)
- Club Fundraising Proposal 09-10 (PDF)
- Club Treasurer Check Book Register 09-10 (Excel)
- Deposit Slip 09-10 (MS Word)
- Deposit Slip 09-10 (PDF)
- Mid Year Audit Report 09-10 (MS Word)
- Mid Year Audit Report 09-10 (PDF)
- Monthly Budget 09-10 (Excel)
- On-Line Financial Report Instructions 09-10 (MS Word)
- On-Line Financial Report Instructions 09-10 (PDF)
- Responsibilities of the Treasurer 09-10 (MS Word)
- Responsibilities of the Treasurer 09-10 (PDF)
- Treasurer's Report (Annual Budget) 09-10 (Excel)
- Treasurer's Report (Annual Budget) Fill-in 09-10 (Excel)
- Year End Audit 09-10 (MS Word)
- Year End Audit 09-10 (PDF)
- Year End Club Treasurer Audit Checklist 09-10 (MS Word)
- Year End Club Treasurer Audit Checklist 09-10 (PDF)
Treasurer's Forms 2008-2009
- Check Request Form (PDF)
- Check Request Form (MS Word)
- Club Fundraising Proposal (MS Word)
- Club Fundraising Proposal (PDF)
- Club Treasurer Check Book Register (Excel) NEW!
- Deposit Slip (MS Word)
- Deposit Slip (PDF)
- Mid-Year Audit Form (PDF)
- Mid-Year Audit Report (MS Word)
- Monthly Budget 2008-09 (MS Excel) updated 8/18/08
- On-line Financial Report Instructions (MS Word)
- On-line Financial Report Instructions (PDF)
- Responsibilities of the Treasurer (MS Word)
- Responsibilities of the Treasurer (PDF)
- Treasurer's Report (Annual Budget) (Excel) Updated 10/20/08
- Treasurer's Report Fill-in (Excel) updated 8/12/08
- Year-End Audit (MS Word)
- Year-End Audit (PDF)
- Year-End Club Treasurer Audit Checklist (MS Word)
- Year-End Club Treasurer Audit Checklist (PDF)
